Privacy Policy




What personal data we hold.

Email addresses,
Telephone numbers,
Home Addresses, 
Name,
Date of Birth

If you have enquired with us via phone, email, contact form or social media we will have relevant contact information depending upon the way you contacted us, including your name. We will discuss your enquiry and gain more personal information about you such as address etc. If you have already been a client before GDPR came into force all of the information we hold will now fall under these guidelines, photos from your shoots are an identifier in which you signed a disclose regarding at the time of your shoot.


How we use and store you personal data.

We use your personal data to further contact you about such enquiry, if you do not wish to go ahead with a booking all data is destroyed and nothing is kept. If you go ahead with a booking further dialogue will continue over time, personal data on paper quote forms are locked in an office and all data sorted on the office computers are placed is an excel form which is encrypted and password locked along with the computer itself.

Photos which can identify clients are only ever placed on social media and kapturephotographystoke.co.uk with full permissions are the client, furthermore any images from a shoot used for marketing via social media or google Adwords is only done with full agreement from the clients.

Photos are backed up on an external hard drive and cloud storage through Livedrive (their privacy policy can be found here: https://www2.livedrive.com/privacy-policy)

Original RAW images can be stored from the day of the shoot unto 7 years. Images that a processed that are client ‘ready’ will always be stored for 7 years from date of the 
shoot.


Providing your personal data to others

We will never disclose your personal data to any company insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

We may disclose data such as name address or any contact details to second shooters if one is needed for example at a wedding.

Financial transactions relating to our website and services are OR may be handled by our payment services providers, BACS, PayPal, iZettle. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. 

In addition to the specific disclosures of personal data set out, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.


Do we sell or pass on any details?

The answer is simply no, we do not share, sell or pass any details on to anybody else unless an agreement with a client or potential client agrees with such thing.


Your Rights

In this Section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

Your principal rights under data protection law are:

(a)    the right to access;
(b)    the right to rectification;
(c)    the right to erasure;
(d)    the right to restrict processing;
(e)    the right to object to processing;
(f)    the right to data portability;
(g)    the right to complain to a supervisory authority; and
(h)    the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To the extent that the legal basis for our processing of your personal data is:
(a)    consent; or
(b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
    
If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
    
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
    
You may exercise any of your rights in relation to your personal data by written notice to us OR by email 


Cookies 

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
    
Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
    
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.


Cookies that we use

We use cookies for the following purposes:

(a)    authentication - we use cookies to identify you when you visit our website and as you navigate our website;

(b)    status - we use cookies [o help us to determine if you are logged into our website;

(c)    analysis - we use cookies to help us to analyse the use and performance of our website and services.


Cookies used by our service providers
    
Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
    
We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.


Managing cookies

    Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(e)    https://support.apple.com/kb/PH21411 (Safari); and
Blocking all cookies will have a negative impact upon the usability of many websites.
If you block cookies, you will not be able to use all the features on our website.


Amendments

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

We may OR will notify you of changes OR significant changes to this policy by email or through the private messaging system on our website.


Our details

www.kapturephotographystoke.co.uk is owned and operated by Dean Shea.

Our registered office is at Ovaldene Way, Trentham, ST48HZ.

Our principal place of business is at Ovaldene Way, Trentham, ST48HZ.

You can contact us:

(a)    using our website contact form at www.kapturephotographystoke.co.uk;
(b)    by email, using deanshea@kapturephotographystoke.co.uk.


Data protection officer

Our data protection officer's contact details are: Dean Shea.